How to Сontrol Marketing Plan Implementation?

Growing your vet practice takes more than offering good treatment for furry friends. You’ll need a solid marketing strategy if you want to see genuine growth. Writing your plan is often the easy part. But marketing plan implementation and control, well, that’s another story. You’ll need to track the most important marketing KPIs to maximize your results.

Ever heard of KPIs?

Don’t worry. You’ve come to the right place. We’ll dive into KPIs in a bit. First, let’s talk about why marketing plan implementation and control are important and see how KPIs and online tools can help.

Why Marketing Plan Implementation and Control are Crucial

Your vet practice marketing plan is a detailed collection of your ideas. It explains what you plan to do but it might not explain how you’re going to do it. Proper implementation of your marketing plan is key to your plan’s (and your vet practice’s) success.

Without controls in place, you might make marketing decisions based on gut instinct.

That can be bad news.

You might double down on a campaign that isn’t driving leads or getting you traffic. You need to stick with the data instead.

Pick the Right Marketing KPIs for Your Vet Practice

Let’s talk about KPIs. The acronym stands for key performance indicators.

KPIs are values that help you determine if you’re achieving your objectives. A marketing plan objective isn’t always directly linked to the sales numbers. And it can be hard to know which objectives are leading to your growth. KPIs help to figure out what’s working and what’s not.

To use KPIs effectively, follow this process for each KPI.

  • Set a target value
  • Determine a tolerance range
  • Track the values
  • Compare planned values to actuals
  • Adjust the plan to eliminate deviations

1. Sales Revenue

Often, the most important KPI is sales revenue.

Owners and managers usually want to see some kind of financial return on their marketing. 75% of marketers use these reports to show how campaigns directly impact revenue. After all, revenue is what keeps your vet practice open to treat those pets. Take a look at total revenue versus the revenue from customers who came in via your marketing efforts.

2. Cost Per Lead

Some marketing plans perform better than others.

The cost per lead metric helps you determine how one campaign compares to another. Your goal is to have a lower cost per lead. However, some campaigns qualify leads better than others. They might lead to higher conversions or more dollars spent.

3. Customer Lifetime Value

That brings us to customer lifetime value.

CLTV tracks how much revenue clients bring in during their entire time as a customer.

You can calculate customer lifetime value with this formula:

Average Order Value x Purchase Frequency x Average Customer Lifetime (in years) = CLTV

4. Inbound Marketing ROI

Investing money into a marketing campaign that doesn’t work is bad business. Calculating ROI will help you see which campaigns are adding to your practice’s growth. And you’ll learn which campaigns are draining your cash. Build flexibility into your plan so you can shift cash to the campaigns that are working.

5. Traffic-to-Lead Ratio (New Contact Rate)

With any new marketing plan that directs an audience to your website, you’ll see an increase in your web traffic. But not all traffic converts into leads at the same rate. Your traffic-to-lead ratio will help you see if all that traffic is worth it. If your new contact rate goes down, assess your web copy and check to see if the campaign is generating well-qualified traffic.

6. Lead-to-Customer Ratio

Leads that convert into customers are obviously the most important to your practice. There are two categories to track; sales qualified leads and sales accepted leads. Sales qualified leads are pet owners who filled out a form on your site to book an appointment. Sales accepted leads are potential opportunities. Your team likely would have initiated the contact.

Ask yourself the following questions to determine if your campaign is effective. If it’s not, cut it in favor of other marketing ideas for your vet practice.

  • Is my campaign generating leads regularly?
  • Are we receiving qualified leads to sales at the right time?
  • Do we have a high close rate?

7. Organic Traffic (for websites)

Your marketing plan likely includes a strategy to grow organic traffic to your site. Higher search traffic means more users are finding your vet practice’s website on their own. This traffic is often cheap compared to other channels. You can use tools like Google Search Console to track your web traffic.

If your organic traffic isn’t increasing, it might be time to find a marketing agency that can help.

8. Social Media Traffic (and Conversion Rates)

Many practice owners have questioned if putting effort into social media is worth it. But the numbers show that social media is a key component of your digital marketing strategy. Social media has a 100% higher lead-to-close rate than outbound marketing.
But not all social media platforms will be the right fit for you. Trying to manage Twitter, Facebook, LinkedIn, Pinterest, and Instagram might be too much. Track social media to figure out where to focus your social media activity.

  • Number of lead conversions from each social media channel
  • Number of customer conversions from each social media channel
  • Percentage of traffic from each social media channel

Tools You Can Use for Marketing Implementation and Control

You can collect and record KPI data using whatever method works best for you. Here are some of the tools that digital marketers find useful.

Google Data Studio. This tool from Google is a custom solution for high-level monitoring of your website. Collect data from Google Analytics. Save time over pulling manual reports. Build a marketing KPI dashboard to get a concise overview of your site’s performance at any time.

CRM. Use a tool like Hubspot to automate your marketing processes. Your CRM lets you easily store and maintain client information. You can automate and track correspondence with leads and customers. You can even use it to track financials and link them to your marketing.

Google Drive. Google’s file storage solution, as well as Google Sheets, can help you keep track of your marketing KPI data. Get access to your KPI data anywhere you have an internet connection to make sure you stay up-to-date.

Task Tracker. Use a tool like Trello or Asana to plan and track your marketing tasks. Consistency is important when it comes to collecting accurate data. Missing a social media post or delaying the start of an ad can skew the numbers. Stick to a schedule!

Use Marketing KPIs Effectively for Your Vet Practice

You put a lot of time and energy into your marketing plan. By having a marketing plan, you’re already ahead of 50% of small businesses that don’t. Don’t waste your momentum by not using marketing KPIs for marketing plan implementation and control. Use the KPIs listed here to keep track of the results of your vet practice marketing.

With free tools like Google Data Studio, Hubspot, Google Drive, and Asana, you’ll be a marketing pro!

Just think of all the dogs, cats, and other pets you’ll be able to help as a result of your marketing plan’s success!